So many action items never make it out of the meeting. Trying to jot down notes while actively listening or remembering your next talking point just doesn’t cut it. Why not work smarter with an AI meeting assistant?

These tools are transforming the way teams collaborate. They transcribe all the pertinent details from the meeting so you can refer back to them at your own pace. Some even save the chat history and can transcribe in various languages!

Two of the most popular solutions in 2025 are Otter AI vs Fireflies AI. But is one necessarily better than the other? If so, which is it? You’ve come to the right place. We’ll highlight the pros and cons of each and compare them based on functionality, features, pricing, and more.

The short answer, though, is that Otter.ai tends to be better suited to individuals and small businesses looking for call recording, transcription, and highlights at a lower price. 

Fireflies.ai does many of the same things but focuses more on meeting assistance rather than just transcription. It’s a bit more expensive and ideal for small and medium-sized businesses.

What if we told you that there was a solution that outperformed both Fireflies AI vs Otter AI? Scribbl is the simplest AI meeting note taker for Google Meets. It can also serve as an assistant, integrating with Monday.com, Asana, or Trello to automate post-meeting tasks. Try it today!

What is a Meeting Assistant?

If you’re just starting to explore AI meeting assistants you might not realize how powerful they can be yet. These tools leverage artificial intelligence (AI) to streamline and enhance meeting productivity. They automate note-taking, transcriptions, and action item tracking.

This way you can focus on actually running the meeting rather than the logistical stuff like manually jotting down notes, only to struggle to recall key points after the fact. Just pull up the transcript or re-watch the entire meeting from start to finish!

Investing in an AI meeting assistant is a no-brainer as it saves time, reduces the risk of missing important details, and empowers you to do a better job conversing without distractions. 

These have become far more popular over the past year or so as advancements in AI technology skyrocketed. This has been a blessing and a curse because it also means there are more options at your fingertips than ever before.

So, let’s get into our comparison of Otter AI vs Fireflies AI below.

Overview of Otter AI

Otter.ai is among the most popular solutions for simplifying note-taking and improving meeting productivity. It automates capturing meeting notes, generating concise summaries, and identifying key action items.

The OtterPilot automatically joins Zoom, Google Meet, and Microsoft Teams meetings to transcribe conversations in real time. You can follow along live using the web dashboard or mobile app.

Meanwhile, the Otter AI Chat brings even more convenience to the solution by letting you ask questions about meetings or generate content like emails and status updates. You can assign tasks, post notes to Slack, and integrate with Salesforce, HubSpot, and Microsoft SharePoint.

There are a few different plans to choose from, including a free tier that gives you 300 monthly transcription minutes, real-time transcription, and Otter AI Chat with limited features. Eventually, though, you’ll want to upgrade to one of the more advanced plans:

• Pro ($8.33/user/month): 1,200 monthly transcription minutes (90 minutes per conversation), advanced search, speaker tagging, and action item assignments.
• Business ($20/user/month): 6,000 monthly transcription minutes (4 hours per conversation), concurrent meetings support, admin analytics, and unlimited file imports.
• Enterprise (Custom Pricing): Enterprise-grade security, SSO, compliance controls, and organization-wide deployment.

This powerhouse solution has been showcased in Wall Street Journal, Tech Crunch, Forbes, Wired, and more. It’s easy to see what makes it such a great addition to any tech stack. But how does it compare to the other half of the Fireflies AI vs Otter AI conversation?

Overview of Fireflies AI

Fireflies.ai is another versatile meeting assistant that transcribes, summarizes, and analyzes voice conversations across platforms like Google Meet, Zoom, and Microsoft Teams.

It automatically joins scheduled meetings and works on your behalf, but it can also work retroactively - just upload audio files for transcription and it’ll do the rest!

Fireflies' core benefit is recording meetings, but you also gain access to more advanced collaboration tools that enable teams to add comments, create soundbites, and analyze conversations with AI-driven insights.

Integrations with Slack, Notion, Asana, and more facilitate seamless use across your organization. Fireflies supports 69+ languages, too. 

What really makes it unique is how it actively improves user performance in meetings, though. Fireflies can track speaker metrics, analyze sentiment, and identify key discussion topics to improve team performance.

Like Otter.ai there is a free plan for Fireflies.ai, which offers unlimited transcription, basic AI summaries, 800 minutes of storage per user, and integration with major video platforms. But as you scale, you’ll choose between one of these plans:

• Pro ($10/seat/month): Unlimited transcription and summaries, 8,000 minutes of storage per seat, advanced search filters, and CRM integrations.
• Business ($19/seat/month): Unlimited storage, video screen capture, conversation intelligence, API access, and priority support.
• Enterprise ($39/seat/month): Custom data retention, HIPAA compliance, dedicated account management, SSO, and private storage.

Fireflies AI does a really good job catering to teams who need assistance gaining insights from meetings, automating tasks, and integrating them into existing workflows. But is this the right solution for you, or is Otter AI better than Fireflies?

Otter AI vs Fireflies AI: Which Meeting Assistant is Right For You?

At first glance, there isn’t much of a difference between Otter AI vs Fireflies AI. They seem to do the same thing more or less - but the nuances in how they do it make all the difference in the world. 

You’ll find proponents on both sides of the fence when reading through forums or browsing other resources. Some say Otter AI falls short of the accuracy and quality of Fireflies AI in terms of meeting transcripts and summaries. 

But, others will say that the additional cost for Fireflies AI isn’t really worth it. We’re here to compare and contrast Fireflies AI vs Otter AI to leave you with complete clarity as to which is right for your unique needs.

Functionality & Ease of Use

The whole point of an AI meeting assistant is to make your life easier. A steep learning curve or clunky interface is only going to slow you down and defeat the purpose. Fortunately, both of these tools are fairly intuitive.

Otter AI is as user-friendly as it gets with real-time transcription directly within meetings. The clean, straightforward interface makes it easy to get up and running, following live notes or reviewing summaries post-meeting.

One aspect of functionality we really like in the Otter AI solution is the ability to ask questions about meeting content and be served an accurate response, saving time filtering through notes to find the specific information you need.

While Fireflies AI is also really simple, the learning curve may be a bit steeper than that of Otter AI. But, this complexity is the result of putting more features at your fingertips. To some, it may be worth it.

This solution lets you choose between inviting the Fireflies notetaker bot to meetings or uploading recordings manually afterward. Either way, you’ll be greeted by a variety of features for filtering out key moments and assigning tasks accordingly. 

But which is more accurate at transcribing meetings between Fireflies AI vs Otter AI? Both are fairly reliable, but most users who have tried both report better success with Fireflies.ai. 

This outcome is especially prominent in meetings with suboptimal audio, be it background noise or someone talking on their speaker phone. Given that the accuracy is everything, we could technically end our Otter AI vs Fireflies AI comparison right there.  

Features & Integrations

Any good software needs to connect with the rest of your tech stack - be it Zoom or Google Meets, Slack or Teams, Trello or Asana. There are so many different task management software these days that you need to prioritize compatibility.

Again, both Otter AI and Fireflies AI have built an array of integrations so you won’t have to stress about this. Some of the most noteworthy for Otter AI are Zoom, Google Meet, Microsoft Teams, Salesforce, HubSpot, and Slack. 

Fireflies integrate with many of the same, along with Asana, Trello, and Notion. You can link more than 50 different apps, far more than you’d be able to with Otter AI. 

As far as features go, you’ll see that Fireflies AI has a bit of an edge there as well. It extends beyond basic note-taking with conversation intelligence tools like sentiment analysis, talk-time tracking, and topic detection.

Those who conduct international business need to be able to transcribe meetings in various languages, though. Both tools support this to some extent, but Otter.ai only offers English, French, and Spanish. Fireflies can transcribe files and meetings in more than 69 languages.

So while Otter.ai focuses on simplifying the core meeting experience, Fireflies.ai does things a bit differently, elevating the experience and offering more capabilities than ever before. 

Pricing

It’s not easy to provide an apples-to-apples comparison of Otter AI vs Fireflies AI as far as pricing goes since they serve slightly different purposes, and the limitations on their plans vary as well. 

In general, you’ll find that Otter.ai is more affordable. The Pro Plan starts at just over $8 per month compared to the $10 Pro Plan Fireflies.ai offers. The question is, which offers the better value in comparing Fireflies AI vs Otter AI?

We can see an undeniable advantage for Fireflies AI even just by looking at their free plans. Otter AI limits you to 300 monthly transcription minutes, Fireflies AI is unlimited. 

As you scale up, the Business Plan for Fireflies.ai is actually slightly cheaper than that of Otter.ai - and again, you aren’t limited in transcription minutes or storage like you are with Otter.ai.

Just know that in comparing Otter.ai and Fireflies.ai to other meeting assistant tools, they are at the more budget-friendly end of the spectrum. You get great value from either of these solutions.

Scalability

You can more or less choose between Otter AI vs Fireflies AI based on the size of your organization. Otter AI is best for small to medium-sized teams or even individuals trying to run a one-man show. However, you can scale up to the Enterprise plan if need be.

On the other hand, Fireflies AI works great for businesses of all sizes. Individuals and massive corporations alike rely on this tool. Its conversation intelligence features are a game-changer for large sales or recruiting teams specifically. 

Support

Last but not least, you need to make sure you’re choosing a software backed by world-class customer service if you have any questions or need assistance making the most of its capabilities.

Otter AI offers prioritized support for Business and Enterprise users, with resources like help centers and community forums for everyone. 

In contrast, Fireflies AI provides priority support starting from the Business plan up with dedicated account managers for Enterprise clients. The onboarding programs are a great way to hit the ground running maximizing its features.

Either way, you’re getting a great solution with helpful, friendly service within reach. But is Otter AI better than Fireflies for your specific situation, or is it the other way around? 

So, is Otter AI Better Than Fireflies?

Ultimately, there’s no one-size-fits-all answer for choosing between Fireflies AI vs Otter AI. It comes down to your goals. Here are the key takeaways from this breakdown:

• Choose Otter AI if you need real-time transcription, simple meeting summaries, and easy-to-use collaboration tools.
• Choose Fireflies AI for more advanced analytics, extensive integrations, and powerful search features for post-meeting insights.

Remember, both of these solutions offers a free plan - so if you’re still on the fence, why not try them out side by side and see which you prefer? 

But as we said from the start, there is one tool that users are finding more powerful than both Otter.ai and Fireflies.ai. Look no further than Scribbl.

Introducing a Better Meeting Assistant Than Otter AI AND Fireflies AI: Scribbl

While both Otter AI and Fireflies AI present compelling solutions to the challenges of manually taking meetings and assigning tasks afterward, they could be better. Our Google Meet AI note taker is transforming how digital meetings are done in 2025.

Most tools rely on bots joining your calls, but Scribbl works discreetly in the background to transcribe and organize your meetings in real time. This is a far better experience for everyone involved.

It captures notes and assigns tasks automatically without you having to lift a finger. You’ll also love how all your meetings are organized in team libraries so you can search, share, and manage them at your leisure.

Our solution is more affordable than Otter.ai and Fireflies.ai, too. You get unlimited meetings and all the features you need for as little as $13 per month. Truthfully, though, many of our users get by just using the free plan for quite some time.

So although you came here to choose between Otter AI vs Fireflies AI, we encourage you to try our meeting assistant and discover firsthand what a difference it can make in your organization. You’ve got nothing to lose!

Bringing Our Fireflies AI vs Otter AI Comparison to a Close

That does it for our Otter AI vs Fireflies AI comparison. Each of these is a solid meeting assistant loaded with features and functionality, but they cater to slightly different needs.

Otter is all about simplicity and real-time collaboration, while Fireflies delivers advanced analytics and better post-meeting insights. But as you can see, there’s a smarter, more intuitive solution that combines the best of both without the hassle: Scribbl.

Whether you’re trying to learn how to get transcript from Google Meet or how to take meeting notes in Teams, how to download Zoom transcript, or anything in between, Scribbl is the #1 solution for individuals and teams alike. 

Try it for free today and see how much more value you get out of every meeting!